Administrative Officer, Senior

REQUIREMENTS AND PREFERENCES

Broward County Board of County Commissioners is seeking qualified candidates for an Administrative Officer Senior within the Libraries Division.

**Broward County is not accepting attachments for this recruitment including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**

The purpose of this position is to provide support to the Directors Office for a wide range of administrative assignments. This position will provide support with developing and managing the Divisions Long Range and Strategic plans; ensure relevance and feasibility for continuity of operations planning research and propose solutions to complex or high-level customer concerns provide staff supervision; and provide guidance for agenda items public records requests as well as serving as a member of the Divisions leadership team. The Administrative Officer Senior may be assigned special projects that require research tracking and data analysis. The Administrative Officer Senior must be able to identify operational issues that impact achievement of Division goals and make sound recommendations to the Director for resolution. Additionally the Administrative Officer Senior must be able to navigate with proficiency Microsoft programs PeopleSoft Kronos and other critical software programs. This position will also assist with implementing new initiatives and facilitate communications with internal and external agencies to further the Libraries Divisions mission vision and goals.
This announcement will remain active until a sufficient number of applications has been received and may close at anytime.
Minimum Education and Experience Requirements

Requires a Bachelors degree from an accredited college or university with major coursework in Business or Public Administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years administrative experience in a governmental agency including two (2) years of supervisory experience depending on area of assignment.

Special Certifications and Licenses

None.

Preferences

• Masters degree or higher in business/public administration or related field

• Two (2) years experience in government budgetary preparation/administration and strategic planning

• Two (2) years experience in grant administration and contract administration

• Two (2) years experience with PeopleSoft or similar enterprise management software experience

• Four (4) years experience in office automation and demonstrated proficiency of Microsoft Office and business applications such as Agenda Quick or Legister Kronos and on-line recruitment system

• Two (2) years experience in responding to public records requests handling records management and/or preparing agenda items and communications to elected officials

• Four (4) years experience developing recommending and writing policies and procedures

SCOPE OF WORK

General Description

Performs responsible professional and administrative work assisting in the operations of a County division.
Works independently under limited supervision reporting major activities through periodic meetings.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Supports a wide range of administrative functions in support of the agencys goals; assists in developing and implementing divisional policies procedures and programs; coordinates programs and projects; conducts studies and research to determine needs and supports division objectives; and ensures that all documentation is properly completed stored and archived according to required retention schedules and routed accordingly. Assists in preparing and administering the divisions operating budget and other finance related activities.

Works on special projects assigned by the Division Director; composes various division correspondence reports and responses to upper management; represents and assists the Division Director at various public and professional meetings or conferences and chairs or attends meetings to create modify or improve division procedures; confers with local state and federal officials contractors vendors civic leaders and the general public regarding divisional operations; addresses public groups; monitors email and coordinates with other County agencies and County constituents on various issues.

Recommends and implements organizational and administrative changes and internal procedures as needed; and maintains divisional information sharing systems such as the divisions SharePoint and/or website.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

Competencies

• Financial Acumen

Interprets and applies key financial indicators to make better business decisions. Determines and estimates the main direct and indirect costs; makes generally appropriate decisions regarding expenditures. Studies financial and quantitative information; uses data to improve performance.

• Manages Complexity

Makes sense of complex high quantity and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms.

• Cultivates Innovation

Creates new and better ways for the organization to be successful. Offers creative ideas finds unique connections between previously unrelated elements. Actively encourages and supports others creativity; builds upon and strengthens new solutions in a positive and collaborative manner.

• Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.

• Optimizes Work Processes

Knows the most effective and efficient processes to get things done with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.

• Ensures Accountability

Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments.

• Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others input and perspectives asks questions and summarizes to confirm understanding.

• Organizational Savvy

Maneuvers comfortably through complex policy process and people-related organizational dynamics. Builds support for ideas among key decision makers and stakeholders. Anticipates political difficulties and identifies ways to overcome any resistance.

County Core Values

All Broward County employees strive to demonstrate the Countys four core behavioral competencies.

• Collaborates : Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus : Building strong customer relationships and delivering customer-centric solutions.
• Instills trust : Gaining the confidence and trust of others through honesty integrity and authenticity.
• Values differences : Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore if you require assistance due to a disability please contact the Professional Standards Section in advance at or email to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster such as a hurricane or other emergency situation and are expected to perform emergency service duties as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics gift and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public co-workers elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race color religion sex national origin age disability marital status political affiliation familial status sexual orientation pregnancy or gender identity and expression.

Required Experience:

Unclear Seniority