Site Supervisor (Legal Office Services)

Site Supervisor – Legal Office Services

Jacksonville, FL 32202
Pay Rate: $19.00 – $20.00/hr
Dress Code: Smart Business Casual
Driving Required: No (occasional courthouse document deliveries within walking distance)
Parking Provided
Interview Type: Virtual

We are seeking a professional and detail-oriented Site Supervisor to support daily operations within a busy legal office environment in downtown Jacksonville. This position supports a prestigious law firm and is ideal for candidates with legal industry experience, strong leadership abilities, and exceptional customer service skills.

Position Overview
The Site Supervisor oversees the day-to-day operations of a 1–3 person legal office services site while serving as the primary point of contact for end-user support and issue resolution. This individual will work closely with attorneys, paralegals, legal staff, vendors, and management to ensure smooth office operations and high-quality service delivery.

This is a hands-on supervisory role requiring both operational support and leadership responsibilities.

Key Responsibilities
Supervise daily office services operations within a legal office environment
Support copy, print, scanning, mail, shipping, hospitality, reception backup, conference room setup, and inventory functions
Handle confidential and time-sensitive legal documents with accuracy and urgency
Assist with court filings, legal document processing, depositions, transcripts, closing binders, discovery, and related legal workflows
Coordinate courthouse document deliveries as needed
Provide employee guidance, workflow training, and operational support
Monitor productivity, deadlines, quality standards, and shift profitability
Ensure accurate payroll/timekeeping and assist with monthly reporting
Maintain strong professional relationships with attorneys, partners, legal staff, and vendors
Support implementation of service excellence standards and process improvements

Qualifications
High school diploma or GED required
Minimum 2+ years of related office services or administrative experience
Legal industry experience strongly preferred
Familiarity with legal workflows, court systems, and legal documentation preferred
Experience using Microsoft Office Suite, Adobe PDF, and legal software systems
Strong organizational, multitasking, and communication skills
Ability to work independently in a fast-paced professional environment
Prior leadership or supervisory experience is a plus

Preferred Experience
Knowledge of legal departments including civil, criminal, corporate, real estate, bankruptcy, or intellectual property law
Experience with legal document management and chargeback systems such as Equitrac or Copitrak
Experience training employees on workflow or equipment operations
Experience operating high-volume production or copy equipment

Physical Requirements
Ability to lift up to 50 lbs occasionally
Frequent walking, standing, bending, and carrying documents or office materials
Ability to work in a fast-paced office environment with deadlines and changing priorities

This is an excellent opportunity for a polished professional looking to grow within a legal office services environment while gaining leadership experience in a client-facing role.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)