Sports Administrative Operations Coordinator

Sports Administrative & Operations Coordinator

Type: Part-Time 10-20 hours week.
Location: Hybrid / Local Preferred.
Compensation: Competitive, based on experience.

About Good Call Sports:

Good Call Sports is a fast-growing, family-owned recreational sports organization serving youth and adult programs. We focus on participation, development, and experience over politics and pressure. As we continue to scale, we are hiring an Administrative & Operations Coordinator to ensure our programs run smoothly and professionally.

The Role:

This position is responsible for owning day-to-day administrative and operational execution. You will manage registrations, rosters, schedules, and communication so leadership and coaches can focus on delivering great on-field experiences.

This role requires strong organization, follow-through, and calm problem-solving. It is not a coaching or marketing position.

Key Responsibilities:

Administrative & Systems:

• Manage registrations, waivers, and rosters, resumes with high accuracy.
• Maintain schedules, staff assignments, and program records.
• Keep internal systems and CRM data clean and up to date.
• Managing departmental budgets.
• Planning fundraisers.

Communication:

• Respond to parent and participant inquiries within 24 hours.
• Send program updates, reminders, and schedule changes.
• Maintain and improve FAQs and communication templates.

Operations Support:

• Coordinate game-day logistics and readiness.
• Support coaches and staff with scheduling and resources.
• Track equipment, uniforms, and supply needs.
• Identify issues early and escalate appropriately.

Who This Role Is For:

• Highly organized and detail-oriented professionals.
• Strong written and verbal communicators.
• Comfortable using digital tools and systems.
• Solutions-oriented and reliable under pressure.
• Experience in administration, operations, or customer service preferred.

Who This Role Is NOT For:

• Applicants looking for a coaching role.
• Applicants seeking creative, social media, or marketing work.
• Applicants uncomfortable with structure, systems, or accountability.
• Applicants who struggle with deadlines or follow-through.

Success Metrics:

• Accurate rosters and schedules with minimal errors.
• Parent inquiries answered within 24 hours.
• Reduced admin burden on leadership.
• Smooth program operations with fewer issues.

Schedule & Growth:

• Part-time, flexible hours.
• Opportunity for increased hours and responsibility.
• Growth path into full-time operations or program management.

Why Join Good Call Sports:

• Work with a mission-driven, growing organization.
• Make a meaningful impact on local families.
• Be trusted with real responsibility.
• Grow with the company.

How to Apply:

Submit you direct application to Employment Opportunity Application for Good Call Sports LLC