Senior Accountant - Accounts Payable (Full-Time)

Senior Accountant – Accounts Payable

DEPARTMENT: Finance

DIRECT SUPERVISOR: Accounting Manager

ROLE & LEVEL/GRADE: P4/6

SUMMARY

Reporting to the Accounting Manager, the Senior Accountant – Accounts Payable plays a key role in month-end closing, audit preparation, and financial reporting accuracy. This position is responsible for supporting the Finance Department in day-to-day accounting tasks including overseeing outstanding requisitions and purchase orders, reviewing and recording vendor invoices to ensure accurate and timely payments, processing vendor payments by check, wire or ACH payment, managing credit card purchases and payments, and supervising the accounts payable functions of cash office associates.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Lead accounts payable activities within the month-end close process, including preparation and reviewing of accruals, general ledger and account reconciliations as assigned.
• Manage the full accounts payable cycle including receipt, approval, and timely processing of invoices.
• Oversee the purchase order process, ensuring proper authorization prior to purchase and monitoring outstanding encumbrances.
• Maintain accurate contact information and W-9’s for vendors; prepare annual 1099 forms.
• Prioritize and process payments for invoices based on due dates, cash flow availability, and management requirements.
• Administer online purchases as needed, such as credit card or corporate billing accounts, and supervise the organization, reconciliation, and entry of their monthly statements.
• Prepare and review weekly check runs for Officer approval, and ensure proper authorization of checks, wires, ACH, or online payments.
• Coordinate with HR for the payment of employee expense reimbursement requests and employee benefits vendors.
• Perform month-end and year-end close related to fixed assets, including journal entries, roll-forwards, disposals, additions, depreciation, and amortization.
• Supervise Cash Office Associates with accounts payable responsibilities, including workflow management, reviewing entries, training, and performance feedback.
• Assist with compiling and organizing documents for grant reimbursement requests and our annual audit.
• Ensure adherence to established accounting policies, procedures, and museum compliance requirements.
• Create and maintain procedures and other documentation for accounts payable function to support business continuity
• Perform other related duties as assigned to support departmental and organizational objectives.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency with Microsoft Office, specifically advanced proficiency in Microsoft Excel, including use of formulas, pivot tables, and data analysis functions.
• Experience with ABILA MIP Fund Accounting or similar nonprofit ERP systems strongly preferred.
• Ability to compare data from a variety of sources for accuracy and completeness.
• Demonstrated attention to detail with the ability to identify discrepancies, analyze root causes, and implement timely corrective action.
• Ability to reconcile and/or balance financial transactions and accounts.
• Demonstrated curiosity about emerging technologies (including AI tools) and the ability to learn and apply them responsibly in support of nonprofit accounting functions.
• Demonstrated delegation and supervisory skills, managing delegee’s tasks and responsibilities.

JOB QUALIFICATIONS/ EDUCATION

• Bachelor’s degree from an accredited college or university with related accounting coursework and a minimum of three (3) years of experience working in an accounting or finance capacity required or an equivalent combination of education and experience.
• Strong knowledge of GAAP and nonprofit accounting principles, including accounts payable processes and internal control standards.
• Excellent oral and written communication skills
• High degree of confidentiality and discretion when handling sensitive information

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Work is typically performed in a standard office environment with minimal physical demands. Extended or irregular hours may be required to meet deadlines or attend evening meetings and events. Reasonable accommodations will be provided as needed.

CLEARANCE REQUIREMENTS

• Background clearance and Credit check
• Drug screening as part of the Drug Free Workplace Program