Talent Acquisition Coordinator
- Supporting multiple Recruiters with job posting on career site, scheduling complex interviews while providing an excellent candidate experience. Interviews include phone, videoconferencing (Zoom/Teams), onsite interviews, and travel (when needed)
- Schedule a high volume of interviews (approximately 35–70 per week), panel interviews, and candidate travel arrangements
- Coordinate with hiring managers, recruiters, and interviewers to align availability and ensure smooth execution
- Book conference rooms and send timely confirmation emails to candidates
- Facilitate onboarding tasks, including orientation scheduling, background check coordination, and fingerprint scheduling for Florida backgrounds
- Manage and update job postings through our Applicant Tracking System (ATS), Workday
- Serve as a point of contact for candidates, ensuring a positive and professional experience
- 2-3 years of experience as a Recruiting Coordinator or in a similar fast-paced administrative support role
- Strong scheduling skills with the ability to juggle multiple calendars(Outlook) and priorities under tight deadlines
- A strong customer service mindset and commitment to delivering an outstanding candidate experience
- High attention to detail and a knack for spotting errors or inconsistencies
- Creative problem-solving skills and the ability to think outside the box when faced with scheduling conflicts or changes
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite (Outlook, Excel, Word) and calendar management tools
- Experience using Workday or similar HRIS/ATS systems preferred
- Ability to handle sensitive information with discretion
- Organized, dependable, and capable of working independently with minimal supervision
- Comfortable working in a collaborative team environment and partnering with all levels of leadership
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