Medical Executive Assistant

Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities.

We are actively hiring a Medical Personal Assistant at our site in Jacksonville, FL!

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met.

Shift: Monday-Friday, 7 AM - 4:00 PM (Hours can vary)
Location: 4085 University Blvd. South Suite 1 Jacksonville, FL 32216
Compensation: Hourly based on experience
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.

RESPONSIBILITIES

• Coordinate and manage the doctor’s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.
• Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.
• Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.
• Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.
• Assist in planning personal events, such as family gatherings, celebrations, and social functions.
• Help organize community outreach or philanthropic activities aligned with the doctor’s interests.
• Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.
• Liaise with vendors and service providers to ensure smooth operations at home.
• Maintain the highest level of confidentiality regarding personal and professional matters.
• Exercise discretion in all interactions and decision-making processes.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience in a related field (administration, management, personal assistance).
• Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.
• Strong organizational skills with the ability to manage multiple priorities seamlessly.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.

Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others!

Flourish Research is where clinical trials thrive.

Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines.

At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality.

Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect.

Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU!

It is the policy of Flourish Research not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.