Accounts Payable Coordinator

Description

Position Purpose

Ensures all invoices are approved and paid timely, within policy guidelines and discounts are taken benefiting the company and maintains all related supporting documents for audit and internal record keeping.

Organizational Relationships

• Supervisor: Director, Accounting & Finance

Accountabilities and Responsibilities

• Process invoices daily, making sure that the appropriate approval process is followed.

• Secure approval from managers for invoices with any variances.

• Accurately code invoices.

• Input the payable vouchers daily and review for accuracy.

• Ensure timely payment processing per terms – discounts taken when offered.

• Provide checks to designees for signature.

• Ensure checks and remittances are prepared for mailing on a timely basis.

• Complete filing of office documentation in an accurate and timely manner.

• Communicate with vendors, including but not limited to, reconciliation of payment and invoice discrepancies, provision of credit information, and securing W-9 forms as needed.

• Maintain appropriate vendor files.

• Perform monthly reconciliation of accounts payable detail to general ledger.

• Compile information for annual 1099 reporting requirements and ensure 1099s are printed and distributed in a timely manner.

• Maintain various files, including Purchase schedule.

• Input and review for accuracy employee expense reports and all company credit card charges.

• Process daily payments to growers.

• Warehouse Inventory balancing.

• Performs other duties as assigned.

Quantitative Data / Job Dimensions

• Responsible for maintaining 1250 vendor accounts.

• Payables transactions worth $21M are processed each year.

• Over 4000 accounts payable checks are printed each year.

Requirements

• Minimum high school diploma, some college preferred.

• Basic accounting knowledge as evidenced by education, training or experience.

• 5 years’ experience in a related field.

• Keyboarding and general computer knowledge.

• 10-key proficiency.

• Good communication and language skills.

• Efficient time management.

• Organization skills.

• Problem solving ability.

• Patience and perseverance.

Non-Exempt Position; Hybrid schedule (must work in-office 2-3 days per week)