STATION ADMIN

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Join our team at Maximus Global Services!

Maximus Global Services (MGS) ultimate mission is to “Set the standard through tailor service to every person, every day”. MGS provides aviation services at various airports in the US: Miami, Fort Lauderdale, Orlando, Virginia, Atlanta, and Las Vegas.

MGS has an immediate opening for Station Admin at Orlando Airport

Benefits:

• 401(k) Retirement Plan
• Medical, dental, vision benefits
• Referral Bonus

MGS offers competitive salaries and comprehensive benefits including paid Holidays and Personal Time Off (PTO), Group Health Insurance including Medical, Dental and Vision, 401(k) and career opportunities for advancement

Summary/Objective Provides administrative support in the station office, working closely with executives, employees and customers. Assist the operational area when needed, the human resources department and the accounting department.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Handling employees, management, and clients' requests and queries appropriately
• Provide support to schedule meetings and guest visits
• Keep control of office supplies and place a monthly order.
• Assist HR Admin in the revision of attendance records when needed.
• Maintain office filing system (employee files/documents, operational reports and forms and training records).
• Schedule appointments for fingerprints, badges, upgrades, renewals in GOAA system.
• Complete applications for Airport Badge.
• Complete CBP Seal applications, submission to CBP and request of updates.
• Update Employee Tracker on a daily basis
• Submit Quarterly Report to CBP and serves as CBP Coordinator.
• Keep up to date with the uniform inventory by sending a monthly report.
• Place uniform orders to the store and keep the HR department up to date with any special request or needs.
• Responsible for maintaining a clean office & organization and making sure the management team complies with this requirement.
• Enforce the grooming policy and attendance by keeping informed management of any issues related.
• Assist with the enforcement of Customer Service Satisfaction Levels (assisting with Quality Control for Customer Service) provided at the Checkpoints and other areas.

Competencies

• Professional Attitude and Appearance

• Organized and Detail Oriented
• Good Communication
• Teamwork Orientation
• Proactive

Required Education and Experience

• Bachelor's Degree is preferred.
• 2 year's experience in administrative work related position.
• Proficient in Microsoft 365 (Excell, Word and Outlook)

Additional Eligibility Qualifications

• Must exhibit exceptional customer service.
• As a condition of employment, employees must successfully complete a background investigation.
• Must be able to read, write and speak English.
• Maintain a relationship with both employees and clients.
• Must possess effective interpersonal skills with the ability to deal with all levels of personnel and the public professionally and effectively.
• Must be able to handle pressure of working with high volume employee groups (constantly to occasionally depending on assignment) Must exhibit exceptional customer service and communication skills, both verbal and written
• Computer literacy in MS Office packages such as Word, Excel, and Outlook.
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality

Security Clearance (if applicable)

Must be eligible for CBP seal and pass the criminal background check to obtain the airport ID.

Other Duties

Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.