Administrative Assistant

Job Description

Job Description

Benefits:

• Bonus based on performance
• Company parties
• Competitive salary
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development

Administrative Assistant (Operations Support)

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.

Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English .

Key Responsibilities

Receiving Department Support

• Assist with receiving documentation, data entry, and recordkeeping

• Coordinate paperwork related to inbound shipments and inventory

• Communicate with internal teams regarding receiving status and updates

Office & Quoting Support

• Assist the Office Manager with preparing and organizing customer quotes

• Enter pricing, services, and client information accurately

• Maintain organized records of quotes, approvals, and client requests

Billing & Administrative Support

• Support the billing department with invoice preparation, data verification, and filing

• Assist with payment tracking, documentation, and client correspondence as needed

• Maintain accurate and organized administrative and financial records

General Administrative Duties

• Answer phones and respond to emails professionally

• Schedule appointments and coordinate internal communications

• Assist with special projects and operational tasks as needed

• Ensure confidentiality and accuracy in all documentation

Qualifications

• Fluent in English (written and verbal) required
  
  
• High school diploma or equivalent; Associates degree a plus

• 2+ years of experience in an administrative or office support role

• Strong organizational skills and attention to detail

• Ability to multitask and support multiple departments

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Comfortable learning internal systems and processes (Magaya experience a plus)

• Strong professionalism, reliability, and work ethic

• Experience in logistics, warehousing, or service-based environments is a plus

Benefits

• Paid time off and company holidays

• Opportunities for growth and skill development

• Supportive, team-oriented work environment