virtual assistant

Job Overview

Cherished Ceremonies Weddings, a premier wedding planning and event coordination company, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We specialise in creating unforgettable, personalised celebrations by managing every detail with the utmost care and professionalism. This is a Full-time , remote position for a candidate based in the United States, offering an excellent opportunity to support a creative team in a dynamic industry. The successful candidate will be the administrative backbone of our operations, ensuring our planners can focus on delivering exceptional experiences for our clients.

Job Title: Virtual Assistant
Company: Cherished Ceremonies Weddings
Location: Remote (United States)
Employment Type: Full-time
Salary: $26 - $39 USD per hour

Responsibilities

As a Virtual Assistant, you will be responsible for a wide range of administrative and support tasks. Your primary duties will include:

* Managing and organising calendars, scheduling appointments, and coordinating meetings for lead planners with clients and vendors.
* Handling email correspondence, responding to initial client enquiries promptly and professionally.
* Assisting with vendor research, outreach, and coordination to build and maintain our network of trusted partners.
* Preparing, sending, and tracking client contracts, proposals, and invoices.
* Maintaining and updating client records within our CRM system to ensure all information is accurate and current.
* Developing and managing detailed event timelines, checklists, and planning documents.
* Providing general administrative support to the team as required, including data entry and document preparation.
* Assisting with the scheduling and preparation of content for our social media channels.

Qualifications

The ideal candidate will be a self-starter with a passion for organisation and a keen eye for detail. Key qualifications include:

* Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar administrative role.
* Exceptional organisational, multitasking, and time-management skills.
* Excellent written and verbal communication skills with a professional and friendly demeanour.
* High level of proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
* Ability to work independently, take initiative, and manage tasks with minimal supervision.
* A strong sense of discretion and confidentiality when handling client information.
* Previous experience in the wedding, events, or hospitality industry is highly desirable.
* Familiarity with project management software (such as Asana or Trello) and CRM systems is considered an asset.

Benefits

We value our team members and are pleased to offer:

* A competitive hourly wage.
* The flexibility and convenience of a fully remote working environment.
* The opportunity to be an integral part of a passionate and creative team.
* A chance to contribute to creating beautiful and memorable events for our clients.