Court Services Coordinator - Evidence

Duties and Requirements Click to read more

Duties

• Effectively coordinates the day-to-day work and functions, which includes clerical and technical work in the preservation, documentation, and safeguarding of evidence in the Clerk’s Office Evidence Department’s possession; provides guidance to the three branch locations that also maintain evidence.
• Delegate and/or handle incoming customer phone, email or mail requests and continuously monitors tasks to ensure completeness and accuracy.
• Set and manage appointments to view or intake/transfer exhibits, and to release exhibits as per court order.
• Train existing evidence staff and new hires on any newly implemented procedures and processes.
• Thoroughly review the work of staff to ensure accuracy for any notice to dispose of civil and criminal disposal packages.
• Responsible for the destruction of evidence upon approval from the State Attorney's Office, and receipt of a signed court order from Chief Judge of the 15th Circuit Court.
• Maintain excellent communication through the chain of command regarding concerns, complaints, and improvements.
• Works with Communications, management and evidence staff to handle media requests, viewings and copy requests.
• Responsible for ordering supplies for the department to prevent possible interruptions and to ensure efficiency
• Complete advanced research-level assignments requiring specialized knowledge of the evidence functions, Florida Statutes, evidence disposal, public records, and confidential laws.
• Along with evidence staff, performs weekly evidence random audits of main and branch locations to ensure overall compliance.
• Oversee the annual evidence inventory of criminal and civil exhibits.
• Coordinate and assign the main branch evidence staff to perform a quarterly review of the evidence functions and processes in all locations to ensure overall consistency.
• Testifies in court as needed.

Requirements

• Associate's degree, supplemented by five (5) years of recent and relevant experience required.
• Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
• Must demonstrate the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment. Demonstrated knowledge of effective leadership and/or supervisory principles and practices. Once qualified, deputization may be required to perform the assigned functions.

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