Office Operations Coordinator

You in This Role You are the person who makes sure our facilities run smoothly, stay organized, and feel professional, welcoming, and fully stocked.

You don’t wait to be told what needs to be done, you see it, you own it, and you fix it.

You will support all Unusual Machines locations in Orlando, ensuring supplies are stocked, vendors are managed, contractors are doing their jobs, mail is handled efficiently, and company events and travel needs are coordinated seamlessly.

If you are highly organized, proactive, and thrive in a fast-paced, multi-site environment - this role was built for you.

A Day in the Life

On any given day, you might:

• Drive to multiple Unusual Machines facilities to check inventory levels
• Restock breakrooms, bathrooms, and office supply areas
• Meet with a cleaning vendor to review service quality
• Receive and distribute mail and Amazon deliveries
• Assist with new hire orientation setup
• Help coordinate a company event or celebration
• Research new vendors for better pricing or service
• Book travel for employees or executives
• Create inventory tracking spreadsheets in Excel
• Make recommendations to improve organization or efficiency

No two days will look the same - and that’s exactly how you like it.

What You’ll Do

Facilities & Inventory Management

• Maintain supply inventory across all Unusual Machines facilities
• Monitor and restock:
• Breakroom supplies
• Office supplies
• Bathroom supplies
• Create and maintain organized inventory lists for each location
• Identify reorder needs and coordinate purchasing
• Ensure facilities remain clean, organized, and functional

Vendor & Contractor Oversight

• Coordinate with cleaning services, catering, maintenance vendors, and other service providers
• Monitor contractor performance to ensure work is completed properly
• Research and source new vendors when needed
• Make recommendations for cost savings or improved service

Mail & Logistics

• Receive, open, and distribute mail and deliveries
• Manage Amazon and supply deliveries
• Ensure packages are routed properly and efficiently

Travel & Administrative Support

• Assist with booking flights and hotels
• Help manage corporate hotel relationships
• Create basic travel itineraries as needed
• Support light administrative needs for leadership when required

Events & Culture Support

• Assist with:
• Career fairs
• New hire orientation setup
• Company parties and events
• Celebrating employee milestones
• Help ensure offices reflect UMAC’s culture and professionalism

What You Bring (Must-Haves)

• Prior experience in office management, facilities coordination, or corporate/warehouse support
• Strong computer skills (Excel, Word, PowerPoint)
• Exceptional organizational skills
• Ability to multitask in a fast-paced environment
• Strong research skills (finding vendors, comparing pricing, sourcing solutions)
• A proactive, “figure it out” mindset
• Positive, solution-oriented attitude
• Reliable transportation (you will travel between facilities)
• Ability to lift and carry supplies as needed

Nice to Have

• Experience supporting multiple locations
• Experience managing vendor relationships
• Experience with travel coordination
• Basic budgeting or purchasing exposure
• Event coordination experience

What Success Looks Like in 90 Days

• All facilities have clear, documented inventory systems
• Supplies are consistently stocked with no emergency shortages
• Vendors are responsive and accountable
• Leadership can rely on you without needing to follow up
• Company events run smoothly
• Travel bookings are handled accurately and efficiently
• You proactively identify improvements before being asked

What You’ll Gain

• Exposure to a fast-growing public company
• Direct experience supporting multi-site operations
• Opportunity to grow into a larger facilities or operations role as we expand
• Hands-on involvement in culture-building and company initiatives
• The ability to make a visible impact daily

Compensation & Benefits

• Comprehensive benefits including medical, dental, and vision
• 401(k)
• Unlimited PTO
• Catered lunches for all employees every day of the week
• Employee product discounts

The People At Unusual Machines, you’ll be joining a growing, close-knit team that’s passionate about drones, headsets, and the future of FPV technology. We’re building new labs, new factories, and new capabilities, all from the ground up. You’ll collaborate directly with engineers, operations, and leadership in an environment where ideas move quickly from concept to production. If you enjoy working alongside people who are builders at heart and excited about solving challenges together, you’ll feel right at home here.

About Us

Unusual Machines is a U.S.-based drone and drone parts company focused on the small and First-Person View (FPV) segments of the drone market. Our brands—Rotor Riot and Fat Shark—are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community.

We’re expanding into enterprise and defense—bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we’re solving procurement issues for customers who demand speed, agility, and compliance.

If you love working at the intersection of community, content, and cutting-edge technology, you’ll feel right at home here.

We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

We unfortunately cannot offer visa sponsorship for this position