Administrative Assistant

Job Summary

We are seeking an Administrative Assistant / Administrative Operations Associate for an onsite opportunity in Clearwater, FL supporting administrative and operational functions within the financial services industry. This role is ideal for a detail-oriented professional who enjoys accurate data entry, electronic document management, operational tracking, and behind-the-scenes support that keeps business processes moving smoothly.

This is a strong opportunity to gain valuable financial services operations experience in a fast-paced, collaborative environment. The team values accuracy, confidentiality, dependability, and clear communication. Candidates can expect a professional workplace with supportive leadership, positive teamwork, and opportunities to contribute to process improvements and special projects.

Key Responsibilities

- Retrieve completed forms from vendor websites and upload documents for processing.
- Organize, maintain, and update electronic records, documents, and operational files.
- Create and manage service requests for internal tracking and workflow support.
- Support account maintenance, administrative transactions, and basic money movement processes.
- Assist multiple operational departments with administrative processing and special projects.
- Maintain accuracy, confidentiality, and compliance when handling sensitive information.

Compensation and Benefits

- Pay: $19.00 per hour.
- Location: Clearwater, FL.
- Work arrangement: Onsite.
- Position type: Temporary.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support administrative operations, document processing, and electronic records management.
- Manage service requests and workflow tracking for operational teams.
- Assist with account maintenance, transaction processing, and special projects.
- Maintain accurate, confidential, and compliant handling of sensitive information.

- 3 to 5 years of relevant administrative, clerical, or operations support experience preferred based on role level.
- Strong proficiency with Microsoft Office and Google Workspace.
- Excellent data entry accuracy and strong written communication skills.
- Exceptional attention to detail and commitment to accuracy.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Professional verbal and written communication skills.
- Ability to work independently in a fast-paced operations environment.
- High level of discretion when working with confidential or sensitive financial information.

Preferred Qualifications

- Previous back-office operations experience.
- Financial services or banking operations experience.
- Experience processing operational, administrative, or account-related transactions.
- Comfort working with sensitive financial information and compliance-focused processes.