Coordinator Events Planning

: Position Number 343680 Requisition Number B08688 Position Type Administrative Class Code 9521 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8:00am - 5:00pm, varies Department Parking and Transportation Services Organization Business Services Division Administration & Finance College N/A Approved Hiring Salary Range $43,000 to Negotiable Pay Basis Annually Equal Opportunity In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens. Faculty Initiatives The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service. General Description / Primary Purpose The Coordinator of Events Planning represents the Parking Services to coordinate event services by campus and external clients. Coordinate the implementation and administration of departmental processes and/or programs. Plan, organize and execute event services and special programs. Work collaboratively with university staff to ensure program's success. Assist in the preparation & execution of smooth event experiences for all clients. May interpret departmental policies for area of responsibility. During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence. Essential Duties Job Function Event Scheduling and Logistics

• Represents department for all event related parking requests
• Communicates parking and signage fees to clients
• Ensure parking and/or signage for events is completed smoothly and resolve any problems
• Assist with maintaining master parking schedule of events through various campus platforms
• Must be willing to adjust schedule when needed which will include occasional evening and weekend hours

Finance

• Collaborates in planning and preparing budgets
• Collaborates with sourcing and negotiating with vendors and suppliers
• Maintain event financial records, billings, contracts, etc.

Communications

• When needed, may write and publish department communications through campus platforms
• Ensures quality work with creating and reviewing printed, signage, video and electronic marketing materials for department
• Collaborates in creating printed and electronic materials for orientations, represents department in person when requested
• Coordinates with Event Manager in sales and related to shuttle and shelter advertising
• Assist with implementation of a marketing/communications plan to ensure departmental goals are met
• Other duties as assigned.

Percentage Of Time 100 Posting Detail Information Marginal Functions

• Assist with other projects and activities within the department, which will arise from time to time.
• Serves on appropriate University committees as the department's representative.

Required Qualifications This position requires either (a) Master's degree from an acceptable accredited institution in a directly related area of specialization ; (b) Bachelor's degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience. Faculty Position Required Qualifications n/a Departmental Requirements Event management, hospitality, or operations experience Excellent customer service skills Excellent time management, written and oral communication skills, and attention to detail Proficiency in Windows and Microsoft Office Suite Arranging cones, barricades, and signs for events Statement(s) of Understanding Definition This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator. Required Licensure or Certification N/A Machines/Equipment used regularly Office computers…40% Vehicles…10% Telephone…10% Barricades/Directional Signage…40% Anticipated Start Date 03/16/2024 Job Posting Date 01/22/2024 Application Review Date Application Deadline Open Until Filled Yes Point of Contact Information Felicia Rivera Hiring Official Felicia Rivera Location if not Jacksonville Jacksonville Special Instructions Applicants must complete an online application, as well as upload supplemental documents, at in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Felicia Rivera at [email protected].