Permit Coordinator
- Coordinate permitting starts with applicable architects upon permit release.
- Enter, track, and maintain permitting information within Newstar.
- Create and maintain complete and accurate permitting files.
- Order plot plans from assigned survey vendors and distribute electronic copies to the ACM, ASM, and ARC Coordinator upon receipt.
- Order energy calculations from assigned HVAC vendors.
- Track structural RFPs post-contract and provide required information to architects for plan revisions.
- Compile and submit complete permitting packages for County submittal and for Construction Managers (CMs).
- Communicate with architects regarding permit denials, track required plan revisions, and manage resubmittals to the County.
- Track and request Notices of Commencement (NOCs) as needed.
- Monitor permit submittals and approvals within County systems.
- Ensure agreed-upon permitting timelines are met through proactive coordination with architects, engineers, survey vendors, HVAC vendors, Suncoast Permits, and internal Sales and Construction teams.
- Research and respond to permitting-related inquiries from internal stakeholders, including Sales, Construction, Accounting, and the Design Center.
- Prepare check requests for permit and utility fees when permits are ready for pick-up.
- Provide required documentation and information to Suncoast Permits for County permit pick-up.
- Notify applicable Construction Managers when County-approved permits or revised documents are received.
- Attend weekly Starts and Backlog meetings to provide updates on permit status and upcoming permit pick-ups.
- Perform additional duties as assigned.
- Planning & Organizing: Effectively prioritizes tasks, manages time efficiently, sets goals, and plans for resource needs.
- Problem Solving: Identifies issues, gathers and analyzes information, develops solutions, and collaborates across departments to resolve challenges.
- Communication:
- Oral: Communicates clearly and professionally; actively listens; responds effectively to questions; participates in meetings.
- Written: Writes clearly and concisely; edits work for accuracy; adapts communication style as needed; interprets written information effectively.
- Influence: Positively influences others in support of organizational goals.
- Quality & Accuracy: Demonstrates attention to detail, ensures thoroughness, seeks continuous improvement, and monitors work for quality.
- Adaptability: Responds effectively to changing priorities, deadlines, and unexpected challenges.
- Professionalism & Culture: Ability to integrate and apply the company’s PACT framework in all job functions.
- High school diploma required; four-year degree preferred.
- Minimum of one (1) year of experience in construction-related duties.
- Proficiency in Microsoft Office applications, including Excel, Word, and Access.
- This is an on-site position based in the Tampa Bay area and will require relocation if you are not currently located in the area. While the role is primarily in-person, there may be limited access to remote work at the discretion of management and based on business needs.
- This is a non-exempt role, and any overtime worked requires prior approval from management. Failure to obtain management approval for overtime may result in corrective action in accordance with company policy.
- Being authorized to work in the U.S. without employer sponsorship is a precondition of employment.
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