Solar Mechanical Procurement Coordinator
- Manage internal Departments to ensure key contractual milestones are achieved to maintain procurement schedule
- Manage and facilitate all Contracts (Letter of Intent / Purchase Orders)
- Establish and lead weekly Supply Chain Coordination Meeting with Suppliers
- Capture and distribute meeting minutes to ensure accountability
- Manage internal Departments to ensure key design deliverable dates are achieved to maintain procurement schedule
- Manage Suppliers to ensure timely release of Bill of Material to commence fabrication in accordance with the procurement schedule
- Participate in design coordination meetings
- Track steel procurement to ensure timely completion to meet fabrication schedule
- Track material fabrication to ensure correct quantities are produced to achieve delivery schedule
- Track fabrication to ensure timely completion to meet vessel departure dates
- Manage Supplier to ensure precautions are taken to prevent storage staining
- Coordinate with Supplier to ensure Supplier is utilizing best industry standards on material packaging
- Manage 3rd party inspections and track quality control issues
- Track vessel arrivals to the points of origin
- Coordinate with Supplier to ensure proper quantities and types of material is loaded onto vessels
- Tracker vessel departure dates to ensure alignment to maintain delivery schedule
- Track and report vessel status during ocean transit
- Monitor and report Port congestions
- Monitor and report status of vessel discharge and transloading
- Coordinate with Supplier to draft an outbound delivery plan for breakbulk vessels
- Coordinate with Supplier to ensure material is delivered to match the construction sequence
- Coordinate with Supplier to ensure adequate quantity of trucks are booked to meet delivery schedule
- Report inbound trucks to Project Teams
- Coordinate with Supplier to ensure proper paperwork is provided with outbound trucks
- Build material tracking matrix for onsite receiving
- Train Project Team on packing lists reading and data entry
- Order and provide receiving stamps to Project Teams
- Communicate material storage requirements to Project teams to ensure precautions are taken to prevent storage staining
- Coordinate with Superintendents on Project status and delivery needs
- Support Project Team on managing Commissioning
- Track and maintain change order log
- Communicate changes in delivery schedules that may affect the Project
- Issue daily reports to include schedule inbound trucks with quantity / types of material
- Issue weekly report to include fabrication status, vessel status, quantity of trucks delivered, and quantities shipped
- Perform other duties as assigned EDUCATION AND WORK EXPERIENCE
- High school diploma required, some college preferred
- Minimum 1-2 years office experience in Procurement Subcontractor
- Experience in solar industry preferred
- Fluent in MS Office products
- Familiarity with PlanGrid or similar platform
- Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails
- Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations
- Familiar with construction and supply contracts as well as understanding of budgets and financial models
- Able to establish and maintain good relations with clients and suppliers
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