Administrative Support Coordinator (Direct Hire)
- Answer, screen, process all incoming calls, and messages for managers and staff.
- Greet customers and be a positive representative of the company.
- Maintain equipment repair log.
- Monitors distribution of customer equipment and parts.
- Coding vendor invoices and packing lists.
- Collect and review work orders and provide pricing according to contracts and price agreements.
- Assist in annual reconciliation and counting of inventory.
- Assist and coordinate customer billing.
- Reconciliation of petty cash monthly.
- Monitor time entry and process biweekly hours.
- Prepare complex data spreadsheets, graphs, reports, and other documentation.
- Typing, word processing, filing, and other duties as assigned.
- Ability to lift and carry packages on a as they arrive that may weigh up to 15 lbs.
- Able to stand and walk occasionally during the day while carrying packages to other locations in the office
- Minimum High school degree required. Associate degree, or some college/business courses, is preferred.
- Minimum 3+ years administrative support experience.
- Basic understating of accounting cost, revenue, and billing.
- Typing speed 55 WPM.
- Requires strong computer skills with a strong focus in Excel and Word; Microsoft Dynamics AX Experience preferred.
- Accounting experience including understanding of cost & revenue and billing.
- Strong written and oral communication skills including greeting customers in person and on the telephone.
- Capable of dealing with internal and external clients in a tactful, professional manner.
- Must be able to work under pressure and meet tight deadlines.
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