Senior AP and Payroll Specialist

Senior AP and Payroll Specialist Location Remote in Tampa, FL :

COMPANY OVERVIEW:

HealthAxis is a prominent provider of core administrative processing system (CAPS) technology, business process as a service (BPaaS), and business process outsourcing (BPO) capabilities to healthcare payers, risk-bearing providers, and third-party administrators. We are transforming the way healthcare is administered by providing innovative technology and services that uniquely solve critical healthcare payer challenges negatively impacting member and provider experiences.

We live and work with purpose, care about others, act with integrity, communicate with transparency, and don't take ourselves too seriously.

We're not just about business - we're about people. Our commitment to a people-first approach shapes everything we do, from collaborating as a team to serving our valued clients. We believe that creating a vibrant and human-centric environment can inspire engagement, empower our team members, and ignite a sense of purpose in all that we accomplish.

PURPOSE AND SCOPE:

We are seeking a detail-oriented and proactive Senior Accounts Payable (AP) and Payroll Specialist to join our Finance team. This hybrid role is responsible for managing accounts payable processes and supporting payroll functions in partnership with our PEO. The ideal candidate has strong organizational skills, expertise in payroll systems and accounting principles, and a collaborative approach to problem-solving.

PRINCIPAL RESPONSIBILITIES AND DUTIES:

Accounts Payable Duties:

• Maintain AP automation software and take ownership of end-to-end AP process to ensure efficient invoice processing workflows.

• Review and verify invoices for appropriate coding, approvals, and compliance with company policy.

• Prepare and process weekly vendor payments.

• Reconcile credit card transactions and oversee account balances.

• Prepare journal entries for credit cards and expense reports.

• Maintains accounting ledgers by verifying and posting account transactions.

• Compile list of invoices to be accrued at period end and create journal entries.

• Reconcile AP related balance sheet accounts.

• Audit and reconcile employee expense reports.

• Maintain accurate and organized vendor files and documentation.

• Reconcile vendor statements, identify discrepancies, and follow through with resolutions.

• Monitor aging reports to ensure timely payment of vendor invoices.

• Respond to vendor inquiries and maintain positive vendor relationships.

• Prepare account analyses and reports as requested.

• Assist in month-end closing activities, including accrual journal entries.

• Manage 1099 records and ensure accurate year-end reporting and filings.

Payroll Responsibilities:

• Apply knowledge of pay and deductions to ensure accurate payroll processing.

• Coordinate with departments to ensure timely and accurate submission of electronic timecards.

• Partner with the PEO to remain current on federal, state, and local payroll laws across all 50 states.

• Maintain and audit payroll records, including wages, benefits, bonuses, garnishments and deductions.

• Reconcile payroll tax reporting and ensure accuracy.

• Investigate and resolve employee inquiries regarding paychecks and payroll reports.

• Ensure timely escalation and resolution of payroll-related issues.

• Open and close state payroll tax accounts as required.

• Collaborate with the People team on onboarding, offboarding, and compensation changes.

• Support accounting tasks related to payroll, including journal entries and account reconciliations.

• Assist in processing off-cycle payroll exceptions in coordination with the PEO.

• Recommend and implement process improvements in collaboration with the Controller.

• Support year-end processes, including financial audits and 401(k) audits.

EDUCATION, EXPERIENCE, AND REQUIRED SKILLS:

• Bachelor's degree in Accounting, Finance, or a related field preferred.

• A minimum of 3-5 years of Accounts Payable and Payroll experience.

• Strong understanding of payroll laws and tax regulations.

• Experience working with AP automation tools and payroll systems; experience in multi-state payroll environment preferred.

• Excellent attention to detail and strong analytical skills.

• Ability to handle sensitive information with confidentiality and integrity.

• Strong communication and interpersonal skills.

• Proficient in Microsoft Excel and accounting software (Great Plains experience preferred).

• Experience working with a PEO is a plus.