Senior Accounts Payable Specialist

Senior Accounts Payable Specialist Location Alachua, FL : Description:

JOB OVERVIEW:

The Senior Accounts Payable Specialist is responsible for timely and accurate processing of vendor invoices and employee expense reports in accordance with company policies and procedures. The ideal candidate will have strong analytical skills, a proactive mindset, and a proven ability to manage high-volume tasks with precision. This role also serves as a key point of contact for internal and external inquiries related to payments and policies.

ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Verify and code a high volume of invoices to the correct general ledger accounts
• Download vendor data and import into the AP system
• Track all payments and expenditures, purchase orders, invoices, statements, and receipts
• Prepare and process vendor payments on a timely basis
• Review and manage employees expense reports and reimbursements
• Manage purchase card transactions and complete imports
• Monitor and ensure recovery of outstanding credit balances
• Respond to vendor and internal inquiries regarding accounts payable items
• Maintain vendor records, W9, COI and 1099 status
• Prepare 1099 forms at year-end
• Maintain historical records
• Prepare analyses of accounts and produce monthly reports
• Complete month-end reconciliations
• Identify and implement opportunities for process improvement
• Perform other duties as assigned

Requirements:

QUALIFICATIONS/LICENSE:

None

EDUCATION:

High School Diploma or equivalent required

EXPERIENCE:

• 3+ years of experience in high-volume data entry
• Previous accounts payable and Excel experience required
• Experience with bill.com and Sage Intacct preferred

SKILLS:

• Proficiency in Excel (pivot tables and VLOOKUPs)
• Detail-oriented with strong focus on accuracy and data management
• Solid understanding of accounting principles and financial reporting
• Excellent verbal and written communication skills
• Strong organizational skills and ability to manage multiple priorities
• Critical thinking and problem-solving abilities
• Team player with a collaborative attitude across all levels of the organization

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

• Specific vision requirements include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• Communication skill requirements include ability to talk and hear
• General office requirements include ability to remain seated for periods of time to perform computer based work, participate in filing activity, lift and carrying office supplies (paper reams, mail, etc.)
• Candidate may be frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms
• Employee may occasionally lift and/or move up to 20-25 pounds
• Fine hand manipulation required (keyboarding)
• Travel may be required to existing or new TOI locations (infrequently)