Accounts Payable Specialist

Job Description

Job Description

About the Role:

The Accounts Payable Specialist is responsible for managing the company’s accounts payable processes across multiple entities. The role ensures that vendor invoices are accurately reviewed, coded, approved, and paid in a timely manner while maintaining precise financial records and supporting strong internal controls.

The ideal candidate is highly detail-oriented, organized, and capable of managing high volumes of invoices while maintaining compliance with company policies and accounting standards. This role requires strong Excel skills, experience with accounting systems (SAGE 100 preferred), and the ability to communicate effectively with internal departments and external vendors.

Responsibilities:

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices with purchase orders and supporting documentation.
• Ensure invoices are properly approved and processed in a timely manner.
• Process vendor payments including checks, ACH, and wire transfers.
• Maintain accurate payment schedules across multiple company entities.
• Reconcile vendor statements and resolve discrepancies.
• Reconcile corporate credit card transactions and employee expense reports.
• Respond to vendor inquiries regarding payment status or discrepancies.
• Ensure transactions follow company financial policies and maintain audit documentation.
• Maintain vendor tax information and assist with 1099-MISC and 1099-NEC reporting.
• Process monthly broker commission entries and maintain commission rate updates.
• Prepare and maintain weekly and monthly Regional Sales Manager (RSM) sales reporting.
• Manage corporate credit cards and employee expense reimbursements.
• Assist with year-end audit preparation and documentation for CPA firm.
• Perform other duties as assigned by the CFO, Controller, or Assistant Controller.

Required Skills and Abilities:

• Knowledge of inventory accounting, purchase orders, and sales order processes.
• Understanding of Generally Accepted Accounting Principles (GAAP).
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Microsoft Excel.
• Experience with SAGE 100 or similar accounting software preferred.

Education and Experience:

• High school diploma or GED required.
• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–5 years of accounts payable, accounting, or bookkeeping experience.
• Experience in manufacturing, distribution, or co-packing environment preferred.

Skills:

The required skills—such as account reconciliation, invoice processing, and managing accounts payable—are essential to ensuring accurate and timely financial transactions each day. Proficiency with accounting software allows the specialist to efficiently enter data, prepare journal entries, and maintain the general ledger with accuracy. Strong organizational skills and the ability to meet deadlines are critical for managing high volumes of invoices and payments without errors. Preferred skills, including advanced Excel capabilities and knowledge of process improvement, further enhance workflow efficiency and strengthen the overall effectiveness of the accounts payable function.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to commute/relocate:
• Oviedo, FL 32765: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person