Administrative Team Assistant

Full Time positionÂ
Location: On-site in Orlando, FL (5 days/week) - Hybrid flexibility possible
Contract: 1-year contract with potential extension



About the Role
We are seeking a highly organized and proactive Team Assistant to support our Document Controls and Scheduling teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and brings a strong sense of ownership to administrative and office coordination tasks. You'll be a central point of support, ensuring teams have what they need to operate efficiently and effectively.



Key Responsibilities
Administrative & Office Support
•    Provide day-to-day administrative assistance to the Document Controls and Scheduling teams.
•    Manage calendars, coordinate meetings, and support scheduling activities as needed.
•    Prepare, format, and distribute documents, reports, and presentations.
•    Assist with data entry, filing, and maintaining organized digital and physical records.
•    Support onboarding activities for new team members (access requests, workspace setup, documentation).
•    Serve as a point of contact for internal stakeholders and external partners.
Document Control Support
•    Assist with document tracking, version control, and distribution.
•    Ensure documentation is properly stored, labeled, and accessible within established systems.
•    Help maintain compliance with internal standards and project documentation requirements.



What We Offer
•    Opportunity to support high-impact teams within a global energy leader.
•    A collaborative and supportive work environment.
•    A 1-year contract with the possibility of extension based on performance and business needs.
•    Professional growth and exposure to document control and project scheduling functions.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.