Office Administrator ( {{city}})

Required Skills & Experience

- 1-3+ years of Office Administrator or Management experience

- Invoicing, taking payments, and light bookkeeping experience

- Comfortable interacting directly with customers, typically contractors and builders

- Experience supporting a sales team with customer service, ordering, recording business transactions, etc.

- Experience with an ERP system

Nice to Have Skills & Experience

- Bilingual in Spanish

- Acumatica ERP experience

- HR experience - processing onboarding/new hire paperwork

Job Description

Insight Global is seeking an Office Administrator for our client, a family-owned, nationwide distributor of high-quality fencing products, located in Clearwater, FL. This Office Admin will be working in a fast-paced distribution center environment, interacting directly with customers to answer questions, disseminate or explain information, take orders, and address complaints. He/She will answer phones, direct calls, take messages and assist with managing calendars and the general office email inbox. Qualified candidates will have experience with an ERP system (Acumatica is a plus), managing invoices, light bookkeeping, and inventory management/tracking. Work hours are 7AM-4PM.

Additional Responsibilities Include:

- Compile, copy, sort, and file records of office activities, business transactions, and other activities.

- Compute, record, and proofread data and other information, such as records or reports.

- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

- Review files, records, and other documents to obtain information to respond to requests.

- Deliver messages and run errands.

- Inventory and order materials, supplies, and services.

- Complete work schedules, manage calendars, and arrange appointments.

- Type, format, proofread, and edit correspondence and other documents

- Other duties as assigned