Accounting Tech I
- Prepares purchase orders, vendor contracts, expenditure vouchers and other documents relating to the purchase of materials, equipment, supplies and services for the Department. Enters appropriate information into the City's Financial Management System.
- Compares invoices received with bid or requisition, verifies or investigates and reconciles discrepancies and submits verified or reconciled invoices for payment.
- Initiates purchase orders for annual purchases, rentals and continuing supply contracts.
- Reviews open purchase orders periodically; cancels those no longer active; maintains current file of status of pending requisitions.
- Ensures qualification of vendors through appropriate documentation.
- Uses telephone, facsimile and/or e-mail to resolve problems or issues with vendors concerning price quotations, substitutions, delivery schedules, clarification of specifications and other matters concerned with purchasing activities.
- Provides information regarding procurement policy, regulations or procedures to foremen and other operational personnel.
- The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this . Minimum Qualifications High school graduate or equivalent, supplemented by college level courses in accounting. Two (2) years of experience in accounting and bookkeeping is required. Familiarity with accounts payable and payroll functions is required. Job Based Competencies
- Knowledge of City regulations, rules, procedures and functions relating to the processing of purchase orders and invoices.
- Knowledge of purchasing principles and practices, including requirements specific to City procurement operations.
- Knowledge of basic accounting and bookkeeping procedures.
- Ability to make delegated decisions with minimum supervision, in accordance with applicable laws, regulations, procedures and approved operating practices.
- Ability to follow complex oral and written instructions
- Ability to perform routine mathematical calculations.
- Ability to operate a desktop computer and various software programs
- Ability to research information and analyze data to arrive at valid conclusions and recommendations.
- Ability to communicate effectively and clearly, both orally and in writing.
- Ability to exercise sound judgment, tact, courtesy and discretion when acting as a representative of the City in establishing and maintaining good working relationships with vendors and contractors.
- Ability to establish and maintain customer-oriented and effective working relationships among staff, with employees of other City offices and the general public.
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