Administrative Assistant
Our client is looking for a highly organized and proactive Office Manager to support the day-to-day operations of their Miami office. Reporting directly to the General Manager, this is a hands-on, multi-functional role that plays a key part in ensuring operational efficiency across Finance, HR, and Administrative functions.
This is an excellent opportunity for someone who is organized, can wear many hats, and thrives in a dynamic environment.
Manage invoicing, payments, and expense tracking, and liaise with banking partners
Support recruitment processes, onboarding, payroll administration, and employee-related matters
Oversee office lease agreements, vendor relationships, and compliance with labor laws, insurance policies, permits, and company operations
Ensure office security systems and overall administrative operations run smoothly
Support sales and service teams with contracts, quotes, purchase orders, invoicing, and payments
Bachelor’s degree in Business Administration, Management, or a related field
6+ years of experience in office management or administrative roles
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency with office tools and systems
Detail-oriented with a strong problem-solving mindset
Nice to Have
Spanish language proficiency
Experience working in a manufacturing environment
Familiarity with U.S. labor laws and administrative practices
Experience with ERP systems
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