Travel & Events Coordinator

COMPANY BACKGROUND

Black Dragon Capital LLC (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises in ecommerce, financial services, sports and media. Our operationally focused fund has driven above market returns by creating unique sources, funding, recruiting, growth and return opportunities.

Position Overview

Black Dragon Capital is seeking a highly organized, service-oriented Travel & Events Coordinator to oversee all corporate travel logistics, internal and external event planning, and administrative support needs. This role ensures seamless experience for employees, contractors, portfolio-company partners, and executive leadership by managing end-to-end travel coordination, planning company meetings and events, and providing day-to-day operational support.

This position requires exceptional attention to detail, communication skills, and the ability to anticipate needs in a fast-paced, high-growth private equity environment.

Key Responsibilities:

Travel Coordination (Internal Employees & Contractors)

• Manage all travel arrangements, including flights, trains, hotels, rental cars and itineraries.

• Ensure travel complies with BDC’s Travel & Expense Policy and gain necessary approvals.

Event Planning & Logistics

Internal Events

• Develop comprehensive plans and coordinate execution for internal corporate events including executive meetings, leadership retreats, annual strategic planning sessions, team-building activities, and professional development workshops.

• Oversee venue selection, catering arrangements, audiovisual requirements, accommodations, agenda development, and preparation of event materials to ensure seamless execution.

• Manage “day of” meeting needs and after meeting dinners as needed or planned.

External Events

• Manage various industry conferences, investor relations events, including board meetings, and engagements with portfolio companies, ensuring alignment with organizational objectives.

• Manage guest lists, registration processes, travel arrangements, hospitality services, gifting, and onsite logistical support to enhance attendee experience.

General Event Execution

• Design and oversee detailed event plans, timelines, and budgets to ensure timely and cost-effective event delivery.

• Provide onsite support during events, serving as the primary point of contact to address any issues promptly and efficiently.

• Ensure all events uphold the organization’s brand identity, cultural values, and professional standards, reflecting a consistent and polished image.

Administrative & Operational Support

• Providing comprehensive administrative support to executive and operational teams is essential for ensuring organizational efficiency. Ensure all presentations as submitted in a timely manner and ensure access during the event.

• Managing complex calendars, preparing detailed documents, and coordinating meetings to facilitate seamless communication and scheduling for all events.

• Assisting with vendor management involves overseeing relationships, coordinating contracts, and processing invoices accurately to maintain financial integrity.

• Supporting special projects and cross-functional initiatives requiring proactive engagement and effective collaboration across departments.

• Maintaining well-organized digital files and records is crucial for quick retrieval of information and compliance with data management standards.

• Overall, these responsibilities contribute to the smooth functioning of the organization, enabling leadership to focus on strategic priorities and operational excellence.

Qualifications:

• 3+ years of experience in travel coordination, event planning, executive support, or operations; private equity/finance experience a plus.

• Strong organizational and project-management skills with the ability to handle multiple priorities.

• Excellent written and verbal communication skills.

• High level of professionalism, discretion, and customer-service orientation.

• Proficiency with Microsoft Office Suite; experience with travel platforms/tools preferred.

• Ability to work independently, anticipate needs, and adapt quickly in a dynamic environment.

Key Competencies:

• Attention to Detail – Ensures accuracy and thoroughness in all logistics.

• Proactive Problem Solving – Anticipates travel and event challenges before they arise.

• Service Mindset – Delivers high-quality support to executives, employees, and partners, keeping the best interest of the firm in mind at all times.

• Time Management – Handles competing priorities with professionalism and urgency.

• Adaptability – Thrives in fast-moving, evolving environments.

Location & Travel

Remote depending on company needs; must be available for travel to events and on-site support several times per year.